Chambana Sun

Village of Thomasboro Board of Trustees met February 5.

Here is the minutes provided by the Board:

A Regular Meeting of the Board of Trustees of the Village of Thomasboro was held on Monday, February 5, 2018. President Pro Tem Martin called the meeting to order at 7:00pm.

Roll Call:

The Village Clerk called the roll, finding the following members physically present: Trustees Anthony Grilo, Anna Martin, Kyle Henegar, Dustin Rhodes, Ronda Scott, and Trent Sage. President W. Tyler Evans was absent.

Other Village officials present: Leon Albers, Treasurer; Robert Rea, Chief of Police; Tyler Martin, Public Works Superintendent; Deanne Wattjes, Office Manager; Laurel Zook, ESDA Coordinator; and Jeremy Reale, Village Clerk.

Pledge of Allegiance:

Following roll call, the Pledge of Allegiance was recited.

Discussion/Approval of Minutes of Previous Meetings:

Trustee Scott moved to approve the minutes of the January 2, 2018 regular meeting and the January 6, 2018 special meeting, as prepared. Trustee Henegar seconded the motion. Motion carried, all present voting “aye”.

Presentation of Bills:

Following review and discussion of the monthly bills, Trustee Henegar moved to approve the payment of the bills listed and the regular bills yet to be received. Trustee Scott seconded the motion.

The Village Clerk called the roll:

Yeas: Grilo, Martin, Henegar, Rhodes, Scott, and Sage – 6

Nays: None – 0

Absent: None – 0

Motion carried by roll call vote of 6 to 0.

Presentation of Annual Audit Report:

Karen Bojda and Luke Sparks from Kemper CPA Group presented the findings of the annual audit of Village financial accounts for the fiscal year ended April 30, 2017. Ms. Bojda noted that the firm had issued a clean audit opinion for the Village. The only area of concern that was discussed was a deficit in the trash fund, although it was noted that this might be attributable to a lag between initial payments to Republic Services and revenue collections from customers. This situation would be monitored again during the next audit cycle.

Committee Reports:

Police & Safety: Chair Scott introduced Chief Rea, who had officially assumed command of the department in January. Chief Rea delivered a report on his activities during the previous month, which primarily included reorganization of the office and familiarizing himself with local ordinances and budget matters. He noted that he had completed a preliminary study on department staffing and, based on service call volume, he had determined that there was no immediate need to increase current levels of staffing with a fulltime chief and one part-time patrol officer. He had also participated in a school safety drill and would be meeting with district administrators to discuss the school safety plan and possible areas for changes.

Personnel: No report.

Building Permit & Liquor License: No report.

Health, Sanitation & Public Relations: It was noted that the deadline to submit articles for the next quarterly community newsletter would be Monday, February 12.

Waterworks & Sewer: Mr. Martin reported that the pump servicing the Central Avenue lift station was in need of replacement. The costs for a new pump would be approximately $20,000.00 with an estimated delivery time of six to eight weeks. By consensus, the Board agreed to proceed with the replacement; however, no formal action was taken as the item had not been included on the meeting agenda. The approval of the purchase would be voted upon at the next regular meeting.

Streets & Alleys: The Board deferred discussion on sidewalk repair project areas. It was reported that the Thomasboro Improvement Association had held a cash bash event to raise funds for the Central Avenue crosswalk project, generating total proceeds of $7,800.00.

Civil Defense & Parks: Chair Rhodes reported that siren testing would be conducted the following day.

Old Business:

None

New Business:

Authorize contribution to Community Service Center of Northern Champaign County-

Trustee Grilo moved to authorize a contribution to the Community Service Center in the amount of $1,000.00. Trustee Henegar seconded the motion.

The Village Clerk called the roll:

Yeas: Grilo, Martin, Henegar, Rhodes, Scott, and Sage – 6

Nays: None – 0

Absent: None – 0

Motion carried by roll call vote of 6 to 0.

Discussion on Police Department Facebook page-

Chief Rea had presented a proposal to create a Facebook page for the Thomasboro Police Department as another means of communicating information to residents. The consensus of the Board was that one community page should be created incorporating all aspects of Village operations, as there most likely would not be sufficient activity to justify have multiple pages. The Facebook page would be used as a tool to inform residents about ordinances, police department activities, community cleanup days, garbage collection schedules, and other activities in Thomasboro.

Establish date for annual budget study session-

Following discussion, the consensus of the Board was to schedule a special meeting to review the proposed budget on Monday, February 26, 2018 at 6:00pm.

Comments and Questions from the Audience:

None

Treasurers Report:

There were no comments regarding the Treasurer’s Report.

Adjournment:

There being no further business to come before the Board, Trustee Grilo moved to adjourn the meeting. Trustee Henegar seconded the motion. Motion carried viva voce vote.

The meeting was adjourned at 7:29 pm.

http://thomasboro.us/wp-content/uploads/2018/02/2.5.18_Village-Board-Minutes.pdf