Chambana Sun

Village of Saint Joseph Village Board met Nov. 12.

Here is the minutes provided by the board:

Mayor Fruhling-Voges called the meeting to order at 7:00 p.m.

The Pledge of Allegiance was said by all present.

Roll call was taken. Fruhling-Voges Present

Davis Present

McCarty Present

Painter Present

Rapp Present

Rigdon Present

Wagner Present

Others in attendance: Deb Routh, Village Treasurer; Joe Lierman, Village Attorney, Mike Peters, Village Public Works Superintendent; Luke Fisher, Public Works Assistant Superintendent; Julie Hendrickson, Village Office Manager; Curt Liles, Kemper CPA Group LLP, Greg Crowe, AICP, MSA and Nora Maberry-Daniels, St. Joseph Record.

MINUTES: October 22, 2019 minutes were not available

TREASURER’S REPORT: Routh gave the Treasurer’s Report as of October 31, 2019. Rigdon motioned and McCarty seconded to accept the Treasurer’s Report as presented. Roll call vote was taken: McCarty – Aye, Wagner – Aye, Davis – Aye, Rapp – Aye, Rigdon – Aye, and Painter-Aye. Motion passed 6 - 0.

INVESTMENT REPORT: Routh read the bids for the investments. Longview Bank rates were as follows: 3 month 1.75%, 6 month rate, 1.75%, 9 month rate 1.75%, and 12-month rate 1.75%. Busey Bank rates were as follows: 3 month 1.45%, 6 month 1.45%, 9 month 1.45%, and 12 month 1.45%. Gifford State Bank did not provide rates.

Routh gave the Investment Report:

In the General Corp Fund:

CD #24713 3 month for $125,000 held at Longview will be reinvested;

CD #24714 3 month for $125,000 held at Longview will be reinvested;

- A new 6 month $75,000 CD will be purchased from Longview Bank.

Equipment Replacement Fund:

CD #24614 6 month $25,000 held at Longview Bank will be reinvested;

In the Stormwater Fund:

- CD #24615 3 month for $145,000 held at Longview Bank will be reinvested;

CD #53352 6 month for $36,000 will be cashed in from Busey;

A new 6 month $86,000 CD will be purchased from Longview Bank;

In the Sewer Fund:

- A new 3 month $50,000 CD will be purchased from Longview Bank.

In the Sewer Depreciation Fund:

- CD #24725 3 month CD for $100,000 held at Longview Bank will be reinvested;

In Motor Fuel Fund:

CD #78036 6 month CD for $20,000.00 will be cashed in from Busey;

A new 6 month CD for $20,000 will be purchased at Longview Bank

Rigdon motioned and Wagner seconded to approve the Investments as presented. Roll call vote was taken: Wagner – Aye, Davis – Aye, Rapp – Aye, Rigdon – Aye, Painter-Aye and McCarty – Aye. Motion passed 6-0.

BILLS: Rigdon motioned and Wagner seconded to pay the bills for the Village. Roll call vote was taken: Davis – Aye, Rapp – Aye, Rigdon – Aye, McCarty – Aye, Painter -Aye and Wagner - Aye. Motion passed 5 - 0.

PUBLIC PARTICIPATION: No public participation.

MAYOR’S DESK:

Greg Crowe, AICP from MSA came to discuss the Zoning Ordinance Update.

Greg said that he reviewed the last Regional Planning Zoning update document along with the current Mapping document that took place around 2013 and has some ideas that he thinks the Planning/Zoning Board and the Village Board could sit down and discuss in a meeting to come up with a good plan to go forward with our Zoning Ordinance Update. Hendrickson is going to set this meeting up for December 19th at 6:00 p. m. with both the Planning/Zoning Board and the Village Board.

Fruhling-Voges also brought up the flyer from Visit Champaign County Foundation that Fruhling-Voges received via an email requesting the Village consider donating to the IHSA Boys Basketball Tournament Intent to Bid on the 2021-2023 to return to the State Farm Center in Champaign. The board discussed this and decided that since the village is already a Bronze donor to the Visitor Foundation on a yearly basis that we would pledge $500.00. Rapp motioned and Wagner seconded to Pledge $500.00 to the Visit Champaign County Visitor Foundation. Roll call vote was taken: Rigdon– Aye, Painter – Aye, McCarty – Aye, Wagner – Aye, Davis-Aye and Rapp – Aye. Motion passed 6-0.

Fruhling-Voges also gave an update on the Champaign County Zoning meeting regarding the Solar Farm. Fruhling-Voges said that we did get the mile and a half back, but it now must go to the ELUC board for a vote and that meeting will be held either the 4th or the 5th of December. Fruhling- Voges is planning on attending this meeting.

Fruhling-Voges discussed the amendment to the Liquor Control Ordinance to provide for a microbrewery/winery. Rapp mentioned that he thought Lierman the Village’s attorney did a great job making all the changes that Rapp wanted to the Ordinance. Rapp did question why the Village was going to have a price increase in the license fees. Fruhling-Voges told the board that we have not had a price increase since we started allowing the sale of alcohol in the village which was in 2005. Rapp motioned and Wagner seconded to approve the amendment to the Liquor Control Ordinance to provide for microbrewery/winery. Roll call vote was taken: Rigdon-Aye, Painter-Aye, McCarty-Aye, Wagner-Aye, Davis-Aye and Rapp-Aye. Motion passed 6-0.

Fruhling-Voges also mentioned that a committee meeting was held on Monday, November 11, 2019 to discuss hiring Hayden Cargo on a full time basis. In the discussion the board decided to vote for hiring Hayden and discussed increasing Hayden wages from $13.00 to $15.00 an hour. Hayden has also been instructed that the Village wants him to get his CDL license and he has 6 months to get this done. Hayden was informed that once he gets his CDL license he would get a dollar increase which will bring him to $16.00 dollars.

Wagner motioned and Davis seconded to hire Hayden Cargo as a full time Public works employee. Roll call vote was taken: Painter-Aye, McCarty- Aye, Wagner-Aye, Davis-Aye, Rapp-Aye and Rigdon-Aye. Motion passed 6-0.

COMMITTEE REPORTS AS FOLLOWS:

FINANCE: Curt Liles from Kemper CPA Group LLP reported on the FY19 audit. The audit passed their financial overview. Rapp questioned why there was a deficiency in internal control. Liles said it is because the village doesn’t have anyone on staff that can put together all the financial reports that are needed for the audit. Hendrickson also mentioned that this is a finding that is always on the audit because we do not have a CPA on staff. Hendrickson also questioned Liles about how many other communities get the same deficiency on their audits. Liles said that his firm does approximately 50 communities and or business audits yearly and out of the 50 there are only 2 communities or business that have CPA on staff. Liles mentioned that it is required per their auditing regulations they must report this finding on yearly audits.

Rapp discussed the Ordinance authorizing Issuance of General Obligation Refunding Bond Series 2019A and Series 2019B. Rapp would like clarification regarding this Bond before approving it. Rapp motioned and McCarty seconded to table this Ordinance until there is more clarification regarding the Bond. Roll call vote taken: Davis-Aye, Rapp-Aye, Rigdon- Aye, Painter-Aye, McCarty-Aye and Wagner-Aye. Motion passed 6-0.

Rapp discussed the Resolution approving Bernardi Securties, Rapp feels that we should approve this when we approve the ordinance above.

Rapp motioned and McCarty seconded to table this Bernardi Securities Resolution until they get more clarification on the Ordinance above. Roll call vote taken: Painter-Aye, McCarty-Aye, Wagner-Aye, Davis-Aye and Rapp-Aye. Motion passed 6-0.

SANITARY SEWER: Fruhling- Voges informed the board that Metro-Ag was here last week and cleaned the lagoon.

PARKS & RECREATION:

Wagner reported the cost for the cleanup at 101 N Monroe was $2,832.00. Lierman requested all the bills be sent to him so they could be forward to Justin Brunner.

Wagner also informed the board that the benches are in and the village can pick them up at Prince of Peace anytime.

PUBLIC HEALTH & SAFETY:

Davis reported that he is still searching for materials that can be used on the tennis court at Kolb Park for the Winter Holiday Festival. He is also searching for some type of barrier to use around the fencing to protect the skaters and the chain link fence.

Davis also discussed the Food Truck and the concerns that the brick and mortar restaurant have. Davis would like to have a meeting with the restaurant owners to discuss there concerns.

STREETS & ALLEYS: Nothing to report

BUILDINGS & GROUNDS: Hackler Park is not completed yet. Materials for the building had to be reordered and now the weather is disrupting the completion.

ATTORNEY’S DESK: Nothing to report. 

CLERK’S DESK: Nothing to report. 

OFFICE MANAGER: Nothing to report. 

PUBLIC WORKS: Nothing to report.

At 9:00, Wagner motioned, and McCarty seconded to adjourn the meeting.

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