Philo trustees review sidewalk construction bids
The village of Philo Board of Trustees met May 11 to review four bids submitted for the sidewalk construction from the post office to the veteran’s monument.
The Philo board of trustees includes six members and the village president.
Here are the meeting's minutes, as provided by the village:
Meeting REGULAR MEETING OF THE BOARD OF TRUSTEES
VILLAGE OF PHILO, ILLINOIS
May 11, 2016
The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks Center in the
Eileen Painter room.
GUESTS: Paul Hendren, Dave Atchley, Dick Rice, Janet Decker, Dave Traxler, Karl Helmink, Dave Laker,
Ted Rund, Jim & Kathy Forrest, Herschel Hammerschmidt, Chris Payne, Denish Chawla, and Christine
ROLL CALL: Present-Trustees Steve Messman, Steve Sappenfield, Pat Pioletti, Rachael Garrett and Paul
Brady. Trustee Mumma arrived at 7:10 p.m.
MINUTES: Trustee Paul Brady made a motion, seconded by Trustee Steve Messman to approve the
minutes of April 13, 2016. Voice vote, all “aye’s” motion carried unanimously.
ACCOUNTS PAYABLE WARRANT: Trustee Pat Pioletti made a motion, seconded by Trustee Steve
Messman to approve the payment of bills as presented, including a payment of $1,768.05 to Varsity
Striping for the REFMC & Library and final payment for the Washington Street Project of $21,832.05 to
Feutz Construction Inc. Roll call vote; “aye’s” Trustees Messman, Sappenfield, Pioletti, Garrett and
Brady. Motion passed unanimously.
VILLAGE ENGINEER: There were four (4) bids submitted for the sidewalk construction from the post
office to the veteran’s monument. President Franks asked Dave Traxler to contact the sidewalk person
with the bid of $8,400.00.
Preliminary information has been provided for Willow Run III and Dave Atchley stated they will be back
next month. Karl Helmink had asked about a better process to approve small plats and Dave Atchley
indicated they should have information for next month for changes. A request for a variance in the
Subdivision Ordinance will go to the Plan Commission and then they present to the Village Board. Ted
(Rund) to put on paper.
Trustee Brady asked if Dave A. had looked at Dollar General regarding erosion. Mr. Atchley stated he
will contact them. Trustee Pioletti reminded him of the stipulation for landscaping and that it has not
been done yet.
VILLAGE ATTORNEY: The revised Liquor License was presented and Mr. Hendren explained it allowed
for a package license for the Philo Gas & Car Wash and a Class B license for Klean Kafe Inc. at 207 W.
Washington Street. Trustee Steve Sappenfield made a motion, seconded by Trustee Pat Pioletti, to
approve Ordinance No. 2016-600 an “Ordinance Amending Liquor Control and Licensing Ordinance for
the Village of Philo, Illinois.” Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Pioletti,
Garrett and Brady. Motion passed unanimously. Denish Chawla commented that contractors are ready
to start on his project for Klean Kafe Inc.
Village of Philo May 11, 2016 Page 2
The next item Mr. Hendren presented was the sidewalk ordinance. Trustee Steve Messman made a
motion, seconded by Trustee Pat Pioletti, to approve Ordinance No. 2016-601 Ordinance Regarding
Sidewalk Construction. Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Pioletti, Garrett
and Brady. Motion passed unanimously.
VILLAGE MAINTENANCE: Dave T. reported there were two (2) permits for April. In regard to the Post
Office repairs, Dave Traxler indicated their air conditioner went out. Two bids were presented to the
Board for review, one from A&R and the other from Chief. After discussing the bids, Trustee Mumma
made a motion, seconded by Trustee Sappenfield, to award the bid to A&R in the amount of $2,217.00.
Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion
Trustee Pioletti stated another person will be giving a quote for the door repair at the Post Office.
The next item discussed was the truck that the Tolono Township has for sale. At the April meeting
President Franks asked Dave T. & Trustee Mumma take a look at it. Dave T. test drove the truck, which
is a 2006 with an 11’ bed. Trustee Mumma commented that the tires were good, the truck rode good
(even with a load of rock on it) and it seemed fine. The truck has brackets for a snow plow or spreader,
but the purchase does not include the plow or spreader that are estimated at $13 to 14 thousand
dollars. Trustee Mumma made a motion, seconded by Trustee Messman, to purchase the truck from
the Tolono Township without competitive bid, as it is a one of a kind item, in the amount of $50,000.00
and approve the purchase of a plow with pneumatic runners and tailgate spreader from Rahn
Equipment Co. in the amount of $13,712.75. Roll call vote; “aye’s” Trustees Mumma, Messman,
Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.
The drainage problem at Harrison and Madison was discussed. There is water standing in resident’s
yard. The issue was discussed with Rod Schweighart and the resident; they feel a catch basin will take
care of the problem along with Rod making a swale on that property. President Franks will talk to the
resident indicating once the yard debris is removed, the Village will take care of the problem. Trustee
Mumma made a motion, seconded by Trustee Sappenfield, to authorize the installation of a catch basin
at a cost of $4,300.00. Roll call vote; “aye’s” Trustees Mumma, Messman, Sappenfield, Pioletti, Garrett
and Brady. Motion passed unanimously.
President Franks told Dave Traxler that he is receiving a lot of calls about pot holes. Dave T. said school
is out on May 23 and he will have the help to work on the pot holes and that he will rent the roller again.
“Our Town Philo” committee has not met yet. Trustee Sappenfield will check his calendar.
Bathrooms at Hale Park-Trustee Garrett did not have any new information. The Firemen are onboard to
help. The septic may run about $5,000.00. Trustee Brady indicated Fall Festival may donate to project.
Village of Philo May 11, 2016 Page 3
NEW BUSINESS: Janet presented the REFMC report and stated the six (6) new tables arrived.
Purchase of truck already discussed.
President Franks asked for approval for the Village to take on the grounds maintenance at the new
Veterans Monument. Trustee Mumma made a motion, seconded by Trustee Brady to approve the
Village maintaining the grounds at the monument. Roll call vote; “aye’s” Trustees Mumma, Messman,
Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously. The dedication will be held
Sunday, May 29 at 1:00 p.m. President Franks will be out of town and asked Trustee Pioletti to speak if
Trustee Pioletti- Nothing
Trustee Sappenfield- Asked about the donation for Diamond Pro; Stated the Board should review the
Income Statement for the Village and commented that it was in line with the appropriations; Voiced
concerns about the Run4Raley. He likes the idea of it coming to the Village instead of in the country, but
has concern for businesses on a Friday night & route not safe or approved. Trustee Pioletti stated the
Kirby’s are willing to come (to meeting) and he knows the Tavern is “on board” with the revised route.
Trustee Mumma-Commented he is in the process of installing drainage from Roosevelt to Route 130 and
he has already been approached by another farmer across from Route 130 that went into a binge about
boring under Route 130 and his father had stopped it. John plans to talk to the drainage district, and he
wanted the Board to be aware.
President Franks-Notified the Board that an anonymous donor is giving the Village a new electronic
message sign to be placed where the existing “Welcome to Philo” sign is located. It is LED and can be
accessed remotely to post messages. President Franks and wife Janna, along with Trustee Pioletti and
wife Julie have volunteered to redo the landscaping. The sign should arrive in about 6 weeks. President
Franks will write a letter notifying Todd Plotner, the Eagle Scout that made and erected the existing sign,
of the Village’s gift and changes to take place.
MOTION TO ADJOURN: Trustee Brady made a motion, seconded by Trustee Messman to adjourn the
meeting at 8:00 p.m.
VILLAGE CLERK VILLAGE PRESIDENT
Organizations in this Story
127 W. Washington St. Philo, IL 61864