Chambana Sun

The Pesotum Board of Trustees met May 4 to swear in Melanie Schultz as village treasurer and Mary Jo Harvey as village clerk.

The Pesotum Board of Trustees provides oversight and governance for the village.

Here are the meeting minutes, as provided by the village:

VILLAGE BOARD OF TRUSTEES REGULAR MEETING

1. Call to Order – The meeting was called to order at 6:30 pm by President Smitley. The

Pledge was recited and Roll Call taken. Trustees Present were Beth Wise, Katie Wilson,

Chaz McCrone, Tim Schultz and Dianne Reed. Trustee Joyce Ragle was not present. Also

present were President Cheryl Smitley, Treasurer Melanie Schultz, Clerk Mary Jo Harvey

and Attorney Elizabeth Megli.

2. Appointments

2.1. Appointment of and Swearing in of Village Treasurer – Trustee Wilson made a motion

to appoint Melanie Schultz as Village Treasurer for the year 2016-2017. Trustee Reed

seconded. The motion passed by unanimous vote. The Oath of Office was recited.

2.2. Appointment of and Swearing in of Village Clerk – Trustee Wilson made a motion to

appoint Mary Jo Harvey as Village Clerk for the year 2016-2017. Trustee Schultz

seconded. The motion passed by unanimous vote. The Oath of Office was recited.

2.3. Appointment of Law Firm – Trustee McCrone made a motion to appoint the Livingston

Law Firm as the Village Law Firm. Trustee Wilson seconded. The motion passed by

unanimous vote.

2.4. Appointment of Building Inspector – Trustee Schultz made a motion to appoint Lyle

Reed as Village Building Inspector. Trustee Wilson seconded. The motion passed by

unanimous vote.

3. Pledge of Allegiance and Roll Call – See Item 1.

4. Presentations/Comments from the General Public - none

5. Routine Matters

5.1. Approval of Regular Board Meeting Minutes, April 6, 2016 – Trustee Reed moved to

approve the Regular Board Meeting Minutes of April 6, 2016. Trustee McCrone

seconded. Motion approved unanimously.

5.2. Approval of Special Meeting Minutes, April 20, 2016 – Trustee Reed moved to approve

the Special Meeting Minutes of April 20, 2016. Trustee Wilson seconded. Motion

approved unanimously.

5.3. Approval of Financial Report for the Month Ended April 30, 2016 – Trustee Reed

moved to approve the Financial Report for the Month Ended April 30, 2016. Trustee

McCrone seconded. Motion approved unanimously.

5.4. Bill Payment

5.4.1. Approval of Monthly Bills for Payment – Trustee Wilson moved to approve the

5.4.2. Approval of Bills Received After Treasurer’s Report Preparation – Trustee Wise

monthly bills. Trustee Reed seconded. Motion approved unanimously.

motioned to approve reimbursement to Mary Jo Harvey in the amount of $1.20 for

postage, payment to the First National Bank Visa Card, in the amount of $1,006.86,

payment to Tuscola Home Center in the amount of $143.85, and payment to the

United States Postal Service in the amount of $47 for postage stamps. Trustee

Wilson seconded. Motion approved unanimously.

6. Reports

6.1. Village Clerk, Mary Jo Harvey – All required Statement of Economic Interest forms

were filed by appointed and elected officials.

6.2. Village Maintenance, Fred Smitley – Weed spraying along Rt. 45 and elsewhere in the

village is underway. Spring Green has begun mosquito abatement. There have been

mowing challenges because of IDOT equipment parked on Village property during road

improvements. Country Arbors has given a bid for landscaping to beautify the memorial

area. Maintenance is locating a water source for the memorial area. Drains have been

cleared by D.J. Stewart at 209 S. Locust and 302 E. Lincoln. Some drain grates have

settled, and the issue is being addressed. Maintenance is investigating the source of the

problem of standing water at the Village burn pile. Todd Herbert was employed for

professional tree trimming and stump grinding. The mayor of Ludlow recently

complimented the maintenance staff on the tidiness and care of the Village grounds.

6.3. Village Building Inspector, Lyle Reed – A permit was issued for structural repairs at

300 West Jefferson.

6.4. ESDA Coordinator, Rob Russian –absent; no report

7. Old Business

7.1. Madness Contract Update – Trustee Wise reported that the Madness League teams are

scheduled to use the Hartman Park ballfields this season.

8. New Business

8.1. Fiscal Year 2016-2017 Budget Review and Approval – Trustee Reed moved to approve

the Fiscal Year 2016-2017 Budget. Trustee Wilson seconded. Motion approved

unanimously.

8.2. Approval of 2016-2017 Board Meeting and Study Session Dates – Trustee McCrone

moved to approve the 2016-2017 Board Meeting and Study Session Dates as amended.

Trustee Wilson seconded. Motion approved unanimously.

8.3. Discussion and Approval of Maintenance Staff Wages – A job description of regular,

maintenance staff was provided to the Board of Trustees. President Smitley added that

Davis Cemetery duties will be added to the description. Trustee Reed made a motion to

pay head maintenance staff a wage of $15 per hour and to approve seasonal part time

staff at $11 per hour. Trustee Wilson seconded. Motion approved unanimously.

8.4. Approval of Purchase of Woods Bat Wing Mower – Trustee Wise moved to approve the

purchase of the Woods Bat Wing Mower in the amount of $7,540. Trustee McCrone

seconded. Motion approved unanimously.

8.5. Approval of Purchase of Four Cement Culverts for Hartman Park Playground – Trustee

Wilson explained the culverts are 48” in diameter, and 8 feet long, and will be placed,

offset, between the basketball court and current play structures. The culverts will be

painted in bright colors to match the playground equipment. Trustee Wilson moved to

approve purchase of four concrete structures for Hartman Park, not to exceed $2,000.

Trustee Reed seconded. Motion approved unanimously.

8.6. Closed Session to discuss 101 South Locust Pursuant to 5 ILCS 120/2(c)(11) – Trustee

Wilson moved to go to closed session. Trustee Reed seconded. Trustees voted Aye

unanimously, and the board moved to closed session at 7:00 pm. Trustees returned to

open meeting at 7:12 pm. Trustee Wilson made a motion to take further action in

accordance with our ordinance with respect to 101 South Locust. Trustee Reed

seconded. Motion approved unanimously.

9. Presentations/Comments from the Board

9.1. President Smitley gave thanks to Trustee Wise and noted her efforts of scheduling the

Hartman Park ballfields. Trustee Wise thanked United Prairie for the donation of lime

for the small field. Wise is managing the scheduling for the Madness league, occasional

traveling teams in need of a field, Tolono Park District needs, and residents of Pesotum.

9.2. Attorney Elizabeth Megli has conversed with Jim Goss from the Atkins Group regarding

problems of standing water on the property.

9.3. By consensus, the regularly scheduled study session for May will be rescheduled for

May 25, 2016.

10. Correspondence -none

11. Announcements

10.1 Next Village Board Meeting, Wednesday, June 1, 2016, 6:30 pm

10.2 Next Study Session, Wednesday, May 25, 2016, 6:30 pm

12. Adjournment

Respectfully Submitted,

Mary Jo Harvey

Village Clerk